The task of planning a memorable and brilliant prom has been made far less stressful through easy availability of free and low-cost apps. Keep your team organized, streamline tasks and get the latest ideas, all on your laptop, SmartPhone or mobile device. Following are a few apps we would recommend to make turn your prom planning nightmare into a total breeze.
Project Management Software:
At the heart of it, prom is just a big event with a few dozen moving parts. It’s a project, and there is software to help make it happen. Basecamp is an example of a web-based project management system that has a convenient app for planning anywhere. It’s affordable and easy to use. Assign tasks, monitor progress, share notes and files. You can scan documents like contracts and regulations for the whole team to share. Reminders are automatic, and if someone drops the ball, the team will know and can fix issues before they become major problems. It’s way easier than choosing the perfect prom dress or deciding what hairstyle to wear! Students, faculty and parents alike will appreciate how organized you are, too.
Does your school use a file-sharing system like Google Docs or Office 365? These are also good productivity tools for planning a major school event like prom. One person can start a timeline with the agenda, setup and tear-down instructions and vendor emergency contact information, and others can update and view it as needed.
Scheduling and Calendar Management
Almost every high school has some kind of calendar management software. Put together a shared calendar with your meeting dates, deadlines to make major decisions, and occasional benchmarks to help you know how much more you have left to do.
Have you ever felt like you were wasting an enormous amount of time trying to schedule committee meetings that everyone could attend? Use the Doodle app to share calendars and narrow down dates for important meetings.
Do you have families who don’t speak English with whom you need to communicate essential details? TalkingPoints is a free website and app that allows you to type a text message in English and automatically send it to families in their native languages. As a bonus, they can type messages back to you in their language, and you will receive them in English. It’s easy to set up and easy to maintain and can be helpful for many types of communication with throughout the year. Translating from one language to another is a complex task, so it’s best to keep TalkingPoint messages simple and straightforward.
These are just a few of literally hundreds of useful apps that can help you face the overwhelming mission of planning the world’s best prom. Which have you used to help with your planning in the past? What technology would you recommend to a first-time prom committee?